Space Administrator Activity Management

This section of the GimCore Space Administrator guide provides detailed instructions on how to monitor and manage activity related to space pages, including updates, deletions, read statistics, and comment authorship. The Guide Activity screen offers a comprehensive overview of user interactions within your managed spaces.

Accessing Guide Activity 🧭

To access the Guide Activity management section, navigate to the left menu, select Space Administrator, and then click on Guide Activity.

Understanding the Guide Activity Data Table 📊

Upon landing on the Guide Activity screen, you will be presented with a data table that lists various actions performed on space pages. This table provides administrators with a transparent log of all significant page interactions. The key columns in this table are:

• Page Name: Displays the title of the space page on which the activity occurred.
• Activity Type: Indicates the nature of the action performed, such as 'Updated', 'Deleted', 'Commented', or 'Read'.
• User: Shows the name of the user who performed the activity.
• Timestamp: Records the exact date and time when the activity took place.
• Details: Provides additional context or a brief description of the activity, if available.

Viewing Page Update and Deletion Activities 📝

To view all updates and deletions made to space pages:

1. Navigate to the Space Administrator > Guide Activity screen.
2. Utilize the Search & Filters bar above the data table. You can directly type 'Updated' or 'Deleted' into the search box to filter the Activity Type column.
3. Alternatively, use any available filter options (if present in the UI beyond the general search bar) to narrow down the results by Activity Type.
4. Review the Page Name, User, and Timestamp columns to understand who performed the action and when.

Viewing Page Read Statistics 📖

The Guide Activity screen allows you to track page reads, providing insights into page popularity and user engagement.

1. On the Space Administrator > Guide Activity screen, use the Search & Filters bar.
2. Search for 'Read' in the search box to filter activities specifically related to page views.
3. The filtered results will display each instance where a page was read, noting the Page Name, the User who read it, and the Timestamp of the read event.

Identifying Page Comment Authorship 💬

To determine who commented on a specific page:

1. Access the Space Administrator > Guide Activity screen.
2. In the Search & Filters bar, enter 'Commented' to filter for comment activities.
3. The data table will update to show all comments made. The User column will clearly indicate the author of each comment, while the Page Name column specifies which page the comment was made on and the Timestamp shows when it was posted.

Managing Guide Activity Records 🗑️

The Guide Activity screen primarily functions as a comprehensive log. While direct inline editing of activity logs is typically restricted to maintain data integrity, administrators may have options to export these records for further analysis or archiving.

• Export: The Page Header often includes an Export button. Clicking this allows you to download the current view of activity logs in a format such as CSV or Excel for external reporting or record-keeping. This is crucial for auditing and performance monitoring.

Maintain regular checks on the Guide Activity page to ensure content integrity, monitor user engagement, and identify any unusual activities within your GimCore spaces.